Privacy and data protection policy
This document, titled “Privacy and Data Protection Policy,” applies to any individual (hereinafter “Data Subjects”) whose Personal Data is processed by UBPARTNER, in compliance with the General Data Protection Regulation (GDPR) adopted on April 27, 2016, by the European Parliament and the Council.
When you visit our website, UBPARTNER (hereinafter “we”) collects your Personal Data to use in various automated processing activities.
1. Processing of Your Personal Data
Definitions
- Personal Data: Refers to any information relating to an identified or identifiable natural person (hereinafter “Personal Data”).
- DPO: The Data Protection Officer (DPO) is responsible for ensuring compliance with the GDPR within the organization.
- Data Controller: The Data Controller is the natural or legal person who determines the purposes and means of processing. Typically, this is the legal entity represented by its legal representative. The Data Controller is UBPARTNER.
Our Commitments
We process your Personal Data in accordance with Regulation (EU) 2016/679 of the European Parliament and Council, known as the GDPR.
We are committed to safeguarding your Personal Data. Only authorized personnel trained in confidentiality rules participate in the management of the www.ubpartner.com website.
UBPARTNER implements the relevant technical and organizational measures in order to comply with the applicable regulations and, more specifically, protect the Personal data against any accidental or illicit destruction, loss, alteration, disclosure or unauthorized access.
In the event of a data security breach affecting your personal data, UBPARTNER will inform you within the timeframes and under the conditions specified by applicable legal and regulatory provisions.
Information Obligations
Article 13 of the GDPR requires us to inform you about:
- The identity and contact details of the Data Controller and, where applicable, the Data Controller’s representative;
- The purposes of the processing for which the Personal Data is intended and the legal basis for the processing;
- The recipients or categories of recipients of the Personal Data, if any;
- The period for which the Personal Data will be stored or, if that is not possible, the criteria used to determine that period;
2. Your Personal Data we process
We collect and process the following personal data :
Personal Data collected | Purpose | Legal Basis | Retention Period | ||||
Data collected through the contact form | |||||||
| First name Last name Email adress Phone number Optional Message Country | Managing contact form and provide answer | Legitimate interest | 3 years | ||||
Data collected through the recruitment form | |||||||
| First Name Last Name Title Email Address Phone Number CV Optional Message | Managing recruitment form | Legitimate interest | 2 years | ||||
Data collected to send our newsletter | |||||||
| Email address | Managing the sending of the newsletter | Consent | 3 years | ||||
Data collected for managing XT Portal | |||||||
| Email address First Name Last Name | Managing the XT Portal account | Contractual performance | During the contractual relationship, then 5 years after the end of the relationship | ||||
Data collected for your request for access to the replay of our webinar | |||||||
| Email Adress | Managing your request for access to our webinars | Consent | 2 years | ||||
Data stored while visiting our website | |||||||
| IP Adresse | Managing visitor browsing information | Legitimate interest | 3 years | ||||
Cookies | |||||||
| Google fonts Google tag manager jsdelivr.com | Technical & Functional | Consent | 6 month | ||||
| Google Analytisks 4 LinkedIn | Analytics & Stats | Consent | 6 month | ||||
| Hotjar | User experience | Consent | 6 month | ||||
3. Recipients of Personal Data
Personal Data collected on the www.ubpartner.com website is primarily intended for UBPARTNER. However, it may be shared with our partners.
To facilitate website maintenance, newsletter registration, some of your data may also be shared with our subcontractors.
You can access the list of our subcontractors, partners, and/or service providers upon request by asking us at : info@ubpartner.com
We ensure that all our partners and subcontractors are subject to adequate Personal Data protection mechanisms and comply with GDPR requirements, and that data is processed only by authorized personnel bound by a confidentiality agreement or equivalent contractual document.
4. Exercising Your GDPR Rights
According to the applicable regulation you have the following right on your personal data :
- Access
To request a copy of your Personal Data we process in relation to you and to be informed about how we use and share personal data.
- Object
To object to the processing of Personal Data if (i) we are processing your Personal Data on the grounds of legitimate interests or for the performance of a task in the public interest (including profiling); or (ii) if we are processing your Personal Data for direct marketing purposes.
- Correction
To request that we update the Personal Data we process in relation to you, or to correct Personal Data that you think is incorrect or incomplete.
- Erasure
To ask that we delete personal data that we process in relation to you where we do not have a legal or regulatory obligation or other valid reason to continue to process it.
- Restriction
To request that we restrict the way in which we process your personal data, for example, if you dispute the accuracy of your Personal Data or have raised an objection which is under consideration.
- Portability
To request a copy of your Personal Data that you have provided to us in a commonly used electronic format such as through the completion of an application form.
- Automated decision making
To request manual intervention if you are subject to automated decisions where the decision results in a legal or similar effect to you.
You can exercise your rights by sending your request to the following email address: info@ubpartner.com or, by mail, accompanied by a copy of an identity document, to UBPARTNER at the following address: 4 avenue Laurent Cely, 92600, Asnières-sur-Seine.
You may also lodge a complaint with the CNIL (French authority)
Updates
To comply with regulatory changes and reflect our practices, we reserve the right to modify this policy. We will publish any changes in this document, and we recommend that you regularly review our privacy policy.
Last updated: 27/08/2024